Policy Engine
Create, manage, and distribute security policies with version control, AI-assisted drafting, and automated review cycles. The Policy Engine handles the document lifecycle while the Acknowledgment Campaigns module handles distribution and tracking.
Policy lifecycle
- Draft — Start from a template or use AI to generate a first draft based on your framework requirements
- Review — Route through reviewers with inline commenting and suggested edits
- Approve — Multi-level approval chain with delegation support
- Publish — Make the policy available to employees with version tracking
- Attest — Distribute through acknowledgment campaigns to collect employee sign-off
- Review — Automated reminders for periodic policy review (annual, quarterly, etc.)
Creating policies
Navigate to Policy Management
Go to Policy Acknowledgement → Policies and click Create Policy.
Enter policy information
| Field | Required | Description |
|---|---|---|
| Name | Yes | Clear, descriptive name (e.g., “Information Security Policy”) |
| Description | No | Brief description of the policy’s purpose and scope |
| Category | No | Select from: Security, Privacy, HR, IT, Compliance, Safety, Code of Conduct, Data Protection, Access Control, Incident Response, or Other |
Upload the policy document
Upload a PDF file (max 50 MB). The system calculates a document hash to track versions — if you update the document later, the system detects the change and may require re-acknowledgment in active campaigns.
Save the policy
Click Create Policy. The policy appears in your list and is ready to use in campaigns.
Version control
Every policy change is tracked with full version history. Compare versions side-by-side, see who made changes, and roll back to any previous version. Each acknowledgment is permanently linked to the specific policy version the user acknowledged, ensuring compliance records are accurate even after updates.
When you upload a new version of a policy document, the system calculates a new hash. If the content has changed, users in active campaigns may need to re-acknowledge the updated version.
AI-assisted drafting
SecureHive’s AI can generate policy drafts based on framework requirements (SOC 2, ISO 27001, etc.), analyze existing policies for gaps against regulatory requirements, suggest improvements for clarity, completeness, and enforceability, and cross-reference policies for consistency and conflicts.
Best practices
Use clear, descriptive names that indicate the policy’s purpose. Add comprehensive descriptions to help users understand what they are acknowledging. Categorize policies consistently to enable effective filtering and reporting. Ensure PDF files are properly formatted and readable before uploading. When making major changes to a policy, create a new campaign rather than updating an active one.